Accounting Operations
Accounting that happens every day. Not one person wearing every hat.
Bookkeeping, the monthly close, and financial statements for owner-led companies. Three people share it. A specialist codes your transactions as they come in, a controller checks the month before it closes, and a director sits with you on the decisions.
Showing for
The three seats
One person cannot be good at all three of these.
We split the work across three people who each do their part every day.
Financial Operations Specialist
Your day to day. Transactions, bills, deposits, receipts, and reconciliations (checking your books against the bank) on the schedule you pick. This is the person you message when something looks off, and you get an answer the same day.
Controller
Month-end close and the reporting package, on a calendar you can plan around. The controller owns whether the numbers are right: the balance sheet reviewed line by line and the same accounting method used every month, so this month compares cleanly to last.
Director
Your fractional CFO. In the ownership conversation, the lender meeting, the board meeting, and the plan for next year. The director is close enough to your numbers to see a problem while you can still do something about it.
No two clients looked the same when we started.
- An internal bookkeeping team doing the work, with nobody at the controller level turning it into something ownership could use. We sat in that seat.
- A CFO who was also coding transactions in QuickBooks. We built the team underneath them so their time went back to the work only they could do.
- A close that took forty-five days now takes fifteen.
- Financials that arrived months late, if at all. Now they arrive on a date you can plan around.
- Books that were never really closed, just a running tally that never got settled. Now the month actually ends.
Who you would get
The roster grows when the work does.
Start from a sample organization, or build your own below
No services selected. Every engagement starts with three core seats.
Core seat
Financial Operations Specialist
Most of your day-to-day communication. Transactions, bills, deposits, reconciliations.
In place of hiring: Staff accountant or bookkeeper
Core seat
Controller
Runs month-end close and builds the reporting package on a calendar you can plan around.
In place of hiring: Controller
Core seat
Director
Your ongoing fractional CFO, on every engagement. In the ownership conversation, the lender meeting, and the plan for next year.
In place of hiring: Chief financial officer
Your choices carry into the form, so you do not have to enter them twice.
What is included
Enhanced reporting and controllership are standard, not add-ons.
A report you cannot read and a close nobody reviews are not worth much on their own.
- Bookkeeping, kept current every day
- How often we categorize your transactions: weekly, bi-weekly, monthly, quarterly, or annual
- Enhanced financial reports
- Monthly outsourced controllership
- Cash basis (income counted when the money arrives), accrual basis (counted when it is earned), or a mix of the two
- Monthly financials review call
- Preparation and delivery of financial statements
Add-ons
Bills paid and invoices out, run by the same team that keeps your books.
Paying your bills (A/P) and sending your invoices (A/R) are optional work you can add to Accounting Operations at the start or later.
A/P management
We enter and approve bills on your rules, schedule payments so nothing goes out early or late, and keep vendor records clean.
A/R management
We send invoices, apply payments, and follow up on what is overdue, so you know who owes what without chasing it yourself.
If this is more than you need
Some businesses are simple enough that a full team is more than the books call for. If that is you, start smaller and move up when the work does.
See Real-Time BookkeepingLet us take a look at where your books stand today.
We will tell you what we would clean up first and what it takes to get on a close calendar.
Get Started